Catholic Relief Services Zambia
Catholic Relief Services Zambia
Posted Job
over 3 years ago

Director Operations/Finance (X1)

This listings application deadline has expired so it is probably out of date

View all jobs →

Catholic Relief Services CRS is currently seeking applications from qualified Director Operations/Finance candidates for a USAID-funded Scaling Up Nutrition Technical Assistance (SUN TA) contract in Zambia. The maximum amount and duration of the award is $75 million dollars for seven-years (four years, with two optional eighteen month, at the discretion of the donor). This activity is expected to provide multi-sectoral, layered, high-impact technical assistance coupled with targeted, cost effective, evidence-based direct implementation to reduce stunting in targeted districts. The SUN TA activity will be responsible for need-based technical capacity strengthening for National Food and Nutrition Commission (NFNC) and line ministries, at national, provincial and primarily at the district level. This will include capacity building in the development of annual work planning and costing of nutrition priority activities and interventions, mentoring regarding implementation of the activities by the line ministries, progress reporting, advocacy and governance strengthening, learning, and monitoring and evaluation. It will also include direct implementation to address time-sensitive gaps in programming. This activity will work initially in a minimum of 30 districts in Zambia, with the potential to increase the geographic scope in future years.

Position Summary

o Director Operations/Finance will report to Chief of Party and position will be based in Lusaka.

o This position exists to promote stewardship of resources, ensure principled compliance, proactively manage risk, and lead operational improvements.

o As part of the senior management team the incumbent will proactively manage security and mitigate security risks, and lead in development of high quality, coherent budgets, working closely with all stakeholders.

o In grant management, the position is responsible for ensuring that CRS Zambia fulfills its grant requirements and compliance, including developing high quality and timely grant reports which demonstrate CRS Zambia’s added value to donors.

o This role works in close collaboration with other staff members, particularly the senior management, program and finance teams, and CRS Zambia’s teams outside of Zambia.

Key Responsibilities

o Develop and manage financial processes; ensure efficiency and compliance with CRS’ policies and procedures, donors’ rules and regulations, and legal requirements;

o Provide financial and operations advice and support to managers, staff, and sub-recipients in relation to managing the whole project cycle;

o Collaborate with programming leads to ensure appropriate project expenditures in line with financial plans and proper stewardship of material sources;

o Plan, coordinate, and monitor day-to-day operations to ensure all support services including procurement, fleet and office management are delivered with high-quality in an efficient manner;

o Oversee the execution and timely posting of all financial transactions, including intra-agency and suspense transactions and oversee monthly analysis of the country program’s trial balance and other financial reports;

o Manage Country program financial assets and oversee the reconciliation of fixed asset’s physical inventory with computerized records;

o Provide direction in relevant financial management practices, coordination of budget development and Annual Program Plans; ensure capacity strengthening on finance policies and regulations, monitor and measure impact;

o Ensure integrity of accounting information by reviewing account issues for compliance and establishing quality control over accounting transactions and financial reporting;

o Oversee maintenance of supporting documentation for a reliable and easy to follow audit trail;

o Prepare accurate financial data, analysis and projections and support senior management team and program/project managers in interpreting data for decision-making and effectively managing financial risks;

o Proactively set up systems that enable CRS to respect the agreements’ financial terms and requirements, such as special reports, supporting documents and justification of cost;

o Coordinate submission of monthly, quarterly and final financial reports to donors in accordance with donors’ regulations or as stated in agreements;

o Financial management of grants and related cost-shares through timely communication to ensure budgets are not overspent or significantly under-spent; and lead on the timely and complete closure of all expired grants and cost-shares;

o Act as the custodian of cash assets and make realistic cash flow forecast; and

o Ensure that all funding proposals are effectively costed and funds are transferred to CRS partners in line with duly signed funding agreements.


o Master’s Degree equivalent in Finance, Accounting or Business Administration and a Bachelor’s Degree or a Full Professional qualification in Accounting (CPA/ACCA/CIMA or equivalent

o Member of Zambia Institute of Chartered Accountants

o Minimum of eight (8) years’ management level experience in client / funder / grants management and at least three (3) of which should be in a senior management position in a reputed international or national non-governmental organization (NGO)

o Experience in managing large budgets with diverse international donor base

o Experience implementing USAID funding regulations and reporting standards, particularly contracts

o Knowledge of International Financial Reporting Standards, Zambian government policies and regulations on financial management, taxation and General Accounting Principles

o Member of the Zambia Institute of Chartered Accountants

o Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and other accounting information management systems such as Pastel

Personal Skills

o Communication (oral and written) skills

o Leadership and problem-solving skills

o Planning and prioritization skills

o Ability to work under pressure

o Ability to work with new software and financial management systems

o Travel Required: 20%

Key Working Relationships

Supervisory: All Project Finance and Grants Personnel, CRS Administration Support staff, Procurement Officer

Internal: All SUN TA Project Staff

External: All Project Vendors, Donors, Statutory Bodies and Partners

Agency-wide Competencies:

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

o Trusting Relationships

o Professional Growth

o Partnership

o Accountability

Disclaimer: This job description is dependent on future funding. The job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer.

How to Apply

Email a cover letter and current CV (inclusive three contactable referees) in MS Word format to:

Application deadline
28 Mar
Catholic Relief Services Zambia image
Catholic Relief Services Zambia
International NGO
Micro finance
Capacity building
Founded by the US Conference of Catholic Bishops in 1943, Catholic Relief Services (CRS) has expert experience in managing complex, multi-year relief and development projects. The organisation has been operating in Zambia since 2000, with programs in 8 Zambian provinces, dealing with health, nutrition, agriculture, microfinance and capacity building.
You may be interested in...
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Cleansing Tea for Diabetes and High Blood Pressure 50g image
Buy on Shopbwana
Cleanses the Liver, Kidneys & Blood. Great for people with Diabetes and High Blood Pressure. Cleanses: The Liver, The Kidneys, Blood.
Umoyo Natural Health
Umoyo Natural Health
Toiletries and personal care
Calendula Baby  & Kids Soap  100g image
Buy on Shopbwana
Calendula Baby & Kids Soap 100g
Bath, Shower and Soap
Calendula Baby And Kids Soap contains extracts of soothing biodynamically grown Calendula and organic Chamomile flowers. This gentle soap forms a creamy lather, which delicately cleanses the skin and is ideal for the sensitive skin of babies and young children at bath time.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Flu Package  Seven Products to Help Alleviate Flu Symptoms  & an Asthma Remedy image
Buy on Shopbwana
A flu package that will help alleviate flu symptoms in order for you to get well faster. it contains an asthma remedy, pine oil, wormwood capsules, zinc, MSM & vitamin D3 tablets, Colloidal Silver, MMS & Activator HCI Hydrochloric Acid solution.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
 Diabetes Formula Traditional Herbal Formula 50g image
Buy on Shopbwana
Diabetes formula is a traditional herbal formula that helps reduce blood sugar levels in people with diabetes & insulin resistance.
Umoyo Natural Health
Umoyo Natural Health
Natural health
Pure Aloe Drink  Immune-Enhancing & anti-Inflammatory  1 Litre  image
Buy on Shopbwana
A well-known immune-enhancing & anti-inflammatory Aloe Drink that helps to detoxify and alkalize the body while providing a wide range of vitamins & minerals. It also helps soothe and cleanse the digestive tract.
Woodlands Shopping Mall image
Woodlands Shopping Mall
Shopping centre and Showrooms
Commercial property
Woodlands Shopping Mall is a retail complex perfect for residents of Woodlands, Kabulonga, Prospect Hill and Ibex Hill in Lusaka. Access your favourite stores and brands in a clutter-free and relaxing environment. With over 20+ stores, this an ideal location for those needing some retail therapy with an extensive choice of speciality stores, fashion outlets, cafes and restaurants, a supermarket, a gas station, a bank, ATMs and so much more. This strip mall provides convenient parking with surveillance to ensure safety and security.
Autoworld image
Car parts
Auto fitment centre
Kapiri Mposhi
+9 locations
With 10 branches, and well qualified friendly staff, Autoworld is a reliable and dependable source of motor vehicle parts, accessories, tyres, car audio systems, garage equipment and electronic security systems. In addition, this company offers an extensive range of boats and marine engines. With 9 fitment centres across the country, Autoworld can meet all your auto requirements wherever you are in Zambia. All parts and accessories purchased come with a warranty.
Kwithu Lodge image
Kwithu Lodge
Conference venue
Casual dining restaurant
This Lusaka lodge provides quality accommodation with 21 chalets, offering a comfortable tasteful living experience. Kwithu Lodge has an elegant restaurant serving continental and Zambian dishes, coupled with a bar. The lodge also offers conference facilities in a modern fully equipped venue for up to 250 delegates - ideal for quality corporate events. The chalets are built away from the restaurant, bar and conference facilities, offering a serene living space.
The Big Green Box image
The Big Green Box
Vehicle storage
Removals and Storage
Storage and warehousing
The Big Green Box offers secure self storage on a short or long term basis with over 112 containers available. Hire and use them at the Twin Palm premises or have them delivered to use as secure storage on your own site. Other options are to rent a space for the storage of your own container, secure vehicle storage, secure warehouse facilities and plots of land for larger items. The Big Green Box takes every precaution to ensure all goods are protected whilst in storage. Clients who choose to keep their goods within the premises have access during office hours.
Tamboja Cake & Bake Unlimited image
Tamboja Cake & Bake Unlimited
Food and Groceries
+4 locations
Founded in 2015, Tamboja Cake & Bake Unlimited started out as a small scale supplier of baking aids for cake bakers in Lusaka. But the company soon discovered a demand for their products from all over the country, as well as a market for a number of other items related to more advanced baking - edible decoration, edible printing baking tools etc. Today, Tamboja Cake and Bake Unlimited supplies everything you might need for your home baking or your professional cake baking challenges.