Save the Children Zambia
Posted Job
over 4 years ago

Human Resource Specialist X1

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Save the Children is the world’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation. In Zambia, Save the Children works in the following Thematic areas: Education, Health& Nutrition, Child Protection, Child Rights Governance and Child Poverty; including Humanitarian response. Save the Children wishes to invite qualified individuals to apply for the following new position:

Duty Station: Lusaka

Role Purpose:

• To work closely with Human Resource Director to support strategic Human Resource management, support development of related Human Resource policies, systems and structures and furnish advice

• To provide Human Resource support to the Country Office while partnering with other departments to understand core business needs with regards to Human resource and be the focal point person for HR support whilst enhancing the achievement of Save the Children Zambia’s objectives

Main Responsibilities

Policies and Procedures

• Provide Human Resource support and advice to line managers and staff on interpretation and application of policies and procedures and on other HR related matters;

• Implement HR best practices and processes aligned with the organisation’s overall strategy to meet the evolving needs of the organisation;

• Provide input support to appropriate and adequate humanitarian HR procedures and support the documentation in the Country Office Humanitarian Preparedness Plan in order to enable rapid scale up;

• Facilitate the HR aspects (such as deployment mechanisms) of Zambia’s Humanitarian Response Team.

Staff Recruitment and Retention

• Coordinates recruitment, selection and placement process (Adverts, short-listing, arranging for interviews, interview selection, offers, placements, etc) in consultation with hiring managers; and supports adherence to SCI recruitment policies and procedures to ensure consistency with organization’s values;

• Provide support to ensure appropriate recruitment and orientation procedures are in place and consistently implemented;

• Support to review fair employment terms, conditions and practices, whilst complying with local labour laws and Save the Children’s human resource policies and best practice appropriate to the context;

• Draft employment and consultancy contracts in compliance with Zambia Labour Laws and HR best practices;

• Manages staff contracts (i.e. offer letters, transfers/relocations, contract renewals, etc) including monitoring contracts to ensure that end dates are reported in advance; works in collaboration with the Director-HR to ensure that employment contracts meet legal and policy requirements.

Performance Management and Staff Development

• Support to develop a culture of performance management across the organization, where staff are held accountable on their performance goals;

• Work closely with Director-HR to implement and maintain performance management system that is in alignment with organizational strategic goals;

• Work with HR Director to ensure that performance reviews are conducted regularly by supervisors; provide training and advise to managers on effective implementation of performance management;

• Support to analyse on an ongoing basis the organisational staffing profile and, in conjunction with senior managers, advising on job holder competencies and skills in light of changing contexts and content;

• Work with different departments to understand the different /unique needs of departments with regards to HR services;

• Support staff training, monitors and records trainings undertaken by staff and promotes training feedback.

Legal Relationships

• Provide support to ensure that Save the Children’s policies are coherent and relevant to current local labour laws in Zambia and internationally;

• Provide support to maintain/develop further relations with the Ministry of Labour and other relevant legal support services;

• Provide support to protect the interest of employees and the organisation in accordance with organization’s Human Resource policies and governmental laws and regulations;

Supports handling of disciplinary cases (takes corrective action for wrong behaviour, resolves disputes, complaints and other grievances raised by staff members, etc).

• Payroll administration and other related payments

• Supports payroll administration by providing and documenting all payroll input on a monthly basis;

• In collaboration with Finance department, maintain updated information on staff salaries, allowances, NAPSA contributions and Pay As You Earn (PAYE) tax calculations in compliance with current laws and regulations.

Staff safety and wellness

• Facilitates the provision of safe and secure working environment for the staff at the CO and field office

• Coordinates HR initiatives such as staff wellness activities, etc in the CO, and suggests new and innovative ways of how the initiatives should continuously be improved

• Investigates problems and issues and works in partnership with others to come up with solutions and transfer knowledge.

Human Resource Information System and Time Sheet Management

• Manages the HRIS and ensures that information is updated and easily accessible; monitors and reconciles leave accruals for all staff in liaison with field HR Officer and ensures regular compilation and maintenance of records and reports concerning personnel related data that includes hires, terminations, transfers, performance reviews

• Provide support to ensure proper time sheet management on effort reporting system while providing training to new staff on use of the system to record level of effort.

Child Safeguarding

• Ensure that staff and Save the Children Associates are aware of and adhere to the Child Safeguarding Policies;

• Ensure that all staff are oriented on Child safeguarding policy including refresher trainings;

• Help to draft country office child safeguarding reports and follow through on child safeguarding action plans.

• Support to facilitate child safeguarding training to partners, volunteers, etc; as appropriate.

• Perform any other duties as assigned by the supervisor.

Qualifications and Experience

• Bachelor’s degree in Human Resources Management, Business Administration, Social Sciences, or other related academic discipline;

• 5 years demonstrated experience in similar position;

• Sound knowledge of local labour laws;

• Experience with any payroll software an added advantage;

• International NGO work experience an added advantage;

• Must be a paid up member of the Zambia Institute of Human Resource Management (ZIHRM)

• Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities;

• Ability to look for opportunities to implement improvements in the area of human resources management;

• Demonstrated credibility with colleagues and stakeholders at all levels of an organization;

• Excellent oral and written communication skills in English;

• Strong interpersonal skills;

• Analytical, decision making and strategic planning skills and the ability to handle multiple priorities;

• Ability to maintain confidentiality;

• Must have a mature and honest disposition;

• Team player;

• Sober mind;

• Computer literate.

Child Safeguarding:

• Level 3 – the responsibilities of the post may require the post holders to have regular contact with or access to children or young people

• In this regard, the job holder should be in a position to work and uphold the interest of Children and uphold the organization’s Child Safeguarding policy.

How to apply

Send your application letter clearly stating the position applied for with a detailed CV indicating 3 traceable referees, one of whom should have been direct supervisor, through email to:

The Director Human Resource,


Application deadline
27 Feb