United Nations Children's Fund (UNICEF)
Posted Job
over 3 years ago

Senior Programme Associate, GS-7

This listings application deadline has expired so it is probably out of date

View all jobs →

United Nations Children's Fun (UNICEF) works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. The UNICEF Programme in Cooperation with the Government of the Republic of Zambia (GRZ) is designed to address and mitigate the triple threat of poverty the country’s children face, while responding to the needs with interventions addressing the multiple causative factors. In response to the combination these threats involve the Programme supports national efforts to improve service delivery in the key areas of: child health and nutrition and HIV and AIDS, quality basic education, water, sanitation and hygiene education, child protection and social policy, advocacy and communication.

How can you make a difference?

Under the direct supervision of the Chief Education, the incumbent is responsible for operations, planning, monitoring, and administrative management for the Education Section. The incumbent coordinates work planning for the office and ensures resource needs are effectively planned for and provided. S/he provides technical support on setting performance indicators and monitoring programme results. Finally, the incumbent provides guidance on and effectively manages administrative, operations and budget issues, ensuring compliance with the organization's policies and procedures.

This will involve;

Programme planning and reporting

 Compiles and coordinates development of the annual workplan including identification of resource needs; tracks progress against planned milestones.

 Advises on and monitors follow-up actions based on management decisions to meet workplan targets and to fill resource needs.

 Compiles annual reviews and other reports on progress made.

Programme performance monitoring and preparation of monitoring and evaluation plan

 Develops the programme monitoring framework and identifies programme performance indicators in consultation with programme staff and in line with the annual workplan.

 Integrates UNICEF indicators and targets into institutional reporting mechanisms.

 Provides technical support to the UNICEF office to effectively monitor and report on programme results including analysis of UNICEF expenditures, management of databases with baseline information and key indicators for easy access and use, and preparation of simple statistical reports.

 Coordinates with other programme sections to standardize indicators and data collection regarding their volunteer initiatives and to compile and analyse the results at the global level. Provides the offices with guidance and support on establishing and maintaining a monitoring framework as needed

 Provides technical support in organising and managing programme reviews and evaluations, ensuring consistency with objectives and goals set out in the annual workplan and organizational strategic plan.

 Researches, synthesizes and integrates into UNICEF programme performance monitoring, current knowledge and practice on monitoring and evaluation in the field of Education.

 Identifies, synthesizes and shares lessons learned from programme monitoring and reviews to guide programme and management decisions.

Maintenance and expansion of knowledge resources

 Develops and maintains knowledge organization system for the office.

 Shares lessons learned from programme monitoring and programme reviews for integration into broader knowledge development planning and management efforts.

 Contributes to the preparation of reports and project documents by providing information, preparing tables and drafting relevant sections.

Appropriate and consistent interpretation and application of administrative policy and procedures timely implemented to support operations for the UNICEF office.

 Provides practical input on implementation of administrative guidelines, in close coordination with the supervisor. Keeps supervisor abreast of potential problem areas, prepares reports on administrative matters as required.

 Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations in consultation with the other Programme and Operations Section

 In liaison with the Global Shared Service Centre (GSSC), Programme and Operations manages the processing of all financial commitments, payments and legal agreements including consultant contracts, institutional contracts and long term agreements, partnership agreements, staff contracts, internship and volunteer arrangements, reimbursements, funds commitments and funds reservations for the office ensuring that required background documentation are in order.

Budget preparation and implementation are properly administered

 Monitors office expenditures using VISION and InSight systems and provides timely reports on funds utilization

Assists in planning, identification, allocation, monitoring, donor reporting and management of the overall budget.

 Liaises with country and regional offices on appropriate use an

 d timely closure of delegated funds reservations.

Office services, travel and logistics are managed efficiently

 Oversees the provision of basic offices services including space management, supplies, equipment, and systems access to enhance staff productivity.

 Manages accurate tracking of attendance.

 Advises on application of UNICEF travel guidelines for staff and consultant travel. Trains staff on how to use appropriate UNICEF systems to book and certify their travel. Provides support as needed.

 Prepares logistics for major meetings and provides support during the event.

Qualifications of Successful Candidate

 Completion of secondary education (Full grade twelve certificate), First university degree courses in administration, finance, or any other related field of discipline relevant to the job is an asset

 A minimum of 7 years of progressively responsible administrative, office management, Finance, ICT, human resources, supply or any other relevant function.

 Fluency in English and in the local language of the duty station required.

Competencies of Successful Candidate

Core Values

 Commitment

 Diversity and Inclusion

 Integrity

Core competencies

 Communication

 Working with People

 Drive for Results

Functional Competencies

 Analyzing

 Applying technical expertise

 Planning and organizing

 Following Instructions and Procedures

Technical Knowledge

 Principles of office management, operations management, programme management and administration

 Knowledge of UNICEF's programmes and financial/administrative rules, regulations, policies, procedures and practices.

 IT Skills and working knowledge of UNICEF VISION, InSight, MICROSOFT — Excel, PowerPoint and Word software.

 Knowledge of planning and monitoring principles and practices

How to apply

Send your applications to the link below:

You may be interested in...
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Croc Needs to Wait  a Book about Patience image
K60
Buy on Shopbwana
Croc can never wait for anything - he's always interrupting, rushes everything and he can never wait to take his turn. Can he learn to slow down and be a little more patient? This funny, fascinating story is the perfect way to introduce young children to being patient, and help them understand the importance of waiting their turn. Also included are suggestions for activities and ideas to talk through together to help children fully understand how their behaviour can impact others.
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Cheetah Learns to Play Nicely  a Book about Being a Good Sport image
K60
Buy on Shopbwana
Cheetah always wants to win - no matter what it takes. But when his friends no longer want to play with him, he decides to look at his behaviour and start playing more nicely. This clever, charming story is the perfect way to introduce young children to what fair play is, and help them understand the importance of being a good sport. Also included are suggestions for activities and ideas to talk through together to help children fully understand how their behaviour can impact on others.
Bookworld
Bookworld
Books and magazines
Behaviour Matters:  Sloth Gets Busy a Book about Feeling Lazy image
K60
Buy on Shopbwana
Sloth is very lazy. He just can't be bothered to clean up after himself or help out at home. At school, he is too lazy to take care of his work or join in with games. Can Sloth learn that helping others and being busy can be fun? This funny, charming story is the perfect way to introduce young children to the idea of being involved and the importance of helping others and being responsible. Also included are suggestions for activities and ideas to talk through together to help children understand their behaviour.
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Llama Stops Teasing  a Book about Making Fun of Others image
K60
Buy on Shopbwana
Llama thinks it is funny to tease others. He whispers about them and makes fun of them. But when his friends say they don't want to play with him anymore, Llama is upset. Can he start treating others more kindly? This funny, charming story is the perfect way to introduce young children to teasing, and help them find ways to build empathy. Also included are suggestions for activities and ideas to talk through together to help children understand their behaviour.
Bookworld
Bookworld
Books and magazines
Behaviour Matters: Koala Makes the Right Choice  a Book about Choices and Consequences image
K60
Buy on Shopbwana
This hilarious, engaging story is the perfect way to introduce young children to choices and helps them find ways to make decisions and understand consequences. Also included are suggestions for activities and ideas to talk through together to help children understand their behaviour.
Levant Biotech Company Ltd image
Levant Biotech Company Ltd
Laboratory equipment
Pharmaceutical products
Medical equipment and supplies
Lusaka
Levant Biotech is a healthcare company that supplies high quality top notch products and services at pharmaceutical and medical sectors. Levant is a new start up that was established in 2017 targeting the sub-Saharan African countries. Their vision is to be the hub of high quality products and services delivered at sub-Saharan African countries to fulfil the unmet needs at the field of health care. The mission is to enhance health care at sub-Saharan Africa through bringing what really matters and adding value and to make people feel good, stay healthy and look beautiful through their leading innovative solutions.
Maxlin Enterprise Ltd image
Maxlin Enterprise Ltd
Cleaning products and equipment
Office cleaning
Pest control
Lusaka
Lusaka
A leading supplier of a wide selection of innovative cleaning equipment, chemicals, bathroom hygiene fittings, safety ware and related accessories. You can also engage Maxlin Enterprise for professional commercial and domestic cleaning, sanitary services, pest control, garden maintenance and landscaping, as well as water vacuuming in case of flooding. Maxlin has also diversified into design and construction of modern shelving for kitchens, wardrobes and other areas. They can also help if you are a business owner looking for a company to train your staff in cleaning.
Atlantic Bakery image
Atlantic Bakery
Food
Processing and Distribution
Bakery
Lusaka
With state of the art equipment, Atlantic Bakery is one of the leading companies that produces the best quality bread and rolls in Zambia. These products are baked in a sanitary and conducive environment and delivered fresh city wide. Their signature blue and white branded delivery trucks are a common feature on the streets of Lusaka and drivers are always friendly. Atlantic Bakery employs strict quality control measures at every stage of production, their products are baked and sold the day they are made.
Crested Crane Academy image
Crested Crane Academy
Secondary school
Pre-school
Primary school
Lusaka
Crested Crane Academy is a co-educational school offering pre-school, primary and secondary school education with boarding and day facilities. Since 2009, the school has continued to provide a holistic education approach where learners receive academic success, personal, social and spiritual development. The school offers a modern environment with international standards of education. It is an Examination Council of Zambia centre and a registered external examination centre with the British Council for IGCSE.
Zambezi Steel image
Zambezi Steel
Security systems
Steel
+2
Lusaka
Since 2006, Zambezi Steel has been supplying quality steel and allied products in bulk, wholesale and retail as well as becoming the leading manufacturer and distributor of LSF – Light Steel Frames®™, Ndjovu Door Frames®™, Palisade Fencing, ZEE Thru Transparent Security®™, Zambezi Tiger Spike®™ and the highest quality Chromadek Roofing Sheets. The company can cater for projects that require duty or VAT free imports of raw materials.