John Snow Inc
Posted Job
over 3 years ago

Administrative Assistant X3

This listings application deadline has expired so it is probably out of date

View all jobs →

JSI Research and Training Institute, Inc. (JSI) is public health organization that is committed to improving the health and well-being of underserved and vulnerable people and communities throughout the world, and to providing an environment where people of passion and commitment can pursue this cause. JSI seeks highly qualified and accomplished public health leaders and staff for its United States Agency for International Development (USAID)-funded District Coverage of Health Services (USAID DISCOVER-Health) Project. The five-year USAID DISCOVER-Health project aims to improve the lives of Zambians by ensuring equitable access to and use of high-quality HIV, maternal new-born and child health (MNCH), family planning and reproductive health (FP/RH) services and products at the district and community levels. The project utilizes and sustains a health model that maximizes the relative strengths of the public and private sectors to deliver health products and services that reach all beneficiaries and consumer markets. JSI is recruiting for the following position:

Job Purpose:

• Reporting to the Hub Manager, the Administrative Assistant will execute USAID DISCOVER-Hcalth administrativc functions including assisting with project logistics, procurement of supplies, organizing and coordinating administrative arrangements, performing clerical tasks and maintaining clear and detailed records as needed to assist the USAID DISCOVER-Heallh project and staff to operate efficiently and effectively

• Further, the Administrative Assistant will from time to time be required to manage the office of the Hub Manager including; handling incoming calls, visitor welcoming and any other tasks assigned by the Hub Manager.

Responsibilities:

• Providing Logistics/Administrative support, booking of hotel venues, accommodation for meetings and workshops and prepare/organize meeting and workshop materials.

• Responsible for maintaining accurate up-to-date stock records and implementing strict stock control system for all USAID DISCOVER-Health inventory including offce supplies, stationery & consumables and ensure that procurement requests for replenishments are made in a timely

manner.

• Assist in obtaining quotations, compiling and analyzing cost information and data to assist in the selection of vendors including preferred vendors for stationary supplies, services, and hotels and update information periodically.

• Maintain database of preferred hotels, lodges and venues obtaining feedback from project staff to keep information current and updated.

• Circulate to staff periodically.

• Arrange and prepare documents and supervise the photocopying and printing of materials for the project as required.

• Facilitate International travel arrangements for USAID DISCOVER-Health staff as required

• Maintain and distribute up-to-date directory of USAID DISCOVER-Health staff and partner contact information for the Hub and ultimately the project

• Assist with fleet management including daily despatch

• Management of courier services and maintenance of records for invoice process

• Project phone management of all Hub staff lines

• Responsible for taking staff minutes at all staff meetings

• Assist in maintaining a filing system for all Project administrative and technical files for the Hub.

• Tracking and ensuring that all hotel invoices related to the hub are settled on time

• Maintain and update in liaison with HR, Hub staff leave schedule

• Assist where required with site assessments and general site maintenance

• Maintain Hub Petty cash and ensure correct and on time retirement

• Supervise the Hub Office Assistance and maintenance staff

Qualifications/Requirements

• Diploma in Business Administration or office management.

• Three (3) years’ experience in a similar office administrative position.

• Demonstrated ability to manage time and perform to strict deadlines.

• Excellent computer skills required: including excellent word processing skills and experience with MS Word. Experience with Excel spreadsheets also preferred.

• Good interpersonal, teamwork, and supervisory skills

• Good writing and organizational skills.

• Exhibit friendly and helpful demeanor at all times given the high level of interaction with partners and clients.

How to apply

Send e-mail applications to:

Send hardcopy applications, with the position clearly marked on the envelope, to:

The Project Director,

USAID DISCOVER-Health Project. Incito III,

4S/D/REM-3A/377 Warthog Road, Kabulonga,

PO Box S118S,

Lusaka.

Application deadline
23 Feb
You may be interested in...
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Immuno Boost  Dietary Supplement 60 Tablets  image
$9.79
Buy on Shopbwana
Immuno Boost Dietary Supplement 60 Tablets
Health Care Supplements
Sky Natural
For a natural boost that is always safe, give your immune system a fighting chance with IMMUNOboost. IMMUNOboost by Sky Natural Products is a 100% natural and holistic solution for when winter looms, boosting your immune system without any negative side effects. A must for any mothers with school-going children, young aspiring workers and the elderly, IMMUNOboost guards against highly infectious colds and flu in winter and stomach bugs in summer – helping to boost your body’s own immune cells. IMMUNOboost is also a stalwart ally in the fight against opportunistic infections for those suffering from long-term chronic diseases and especially immunocompromised people.
Umoyo Natural Health
Umoyo Natural Health
Natural health
Finger Millet Meal  Rich in Fibre High in Protein  2kg  image
$4.22
Buy on Shopbwana
Shai's Finger Millet meal makes a great choice because it is rich in fibre high in protein and contains good carbohydrates that make a good meal for. Needs for a perfectly nutritious meal for the whole family.
Umoyo Natural Health
Umoyo Natural Health
Natural health
Cassava Meal  Gluten, Grain & Nut Free 2.5kg image
$3.37
Buy on Shopbwana
Cassava Meal Gluten, Grain & Nut Free 2.5kg
Seeds & Grains Food
Shais Foods
As a tuberous root vegetable, cassava is gluten, grain and nut-free, as well as vegan, vegetarian and paleo. Shais Cassava Meal can also be used as a substitute for wheat flour and can be used to make starchy custards and puddings.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Ionic Colloidal Silver Immune Support Liquid  Spray  100ml image
$350
Buy on Shopbwana
Silverlab Ionic Colloidal Silver Liquid may assist with immunity, as an antimicrobial and anti-inflammatory agent and gastric problems. Silverlab Ionic Colloidal Silver Liquid can be taken as a daily dietary supplement, and also as a tonic to help strengthen the immune system to fight infection. It may act as the first line of defense against colds and flu.
Umoyo Natural Health
Umoyo Natural Health
Vitamins, supplements and nutrition
Ionic Colloidal Silver Liquid  Antimicrobial  500ml  image
$350
Buy on Shopbwana
Helping to heal your distressed body’s immune system at a vital cellular level – and containing remarkable anti-inflammatory, anti-bacterial and anti-fungal properties – Silverlab immune-boosting liquid provides a natural and safe barrier to help fight infection and strengthen the immune systems of both adults and children in today’s overworked world.
GSY Construction Zambia Ltd image
GSY Construction Zambia Ltd
Mining enterprises
Commercial property
Lusaka
GSY Construction Zambia is offering for sale a beautiful piece of land on the left bank of the Zambezi River. The plot is also bordered by the Songwe River and the Chitumbwe River. This commercial property of 102.8230 Hectares is just 8 Kilometres from Livingstone Central Business District and not far from the famous Victoria Falls. It is ideal for a hotel, and a plan for such a development is available. Access to the area is via Kazungula Road. In addition this company is a mining enterprise registered with the Zambian International Trade & Investment Centre as well as the Zambia Extractive Industries Transparency Initiative Council. It is actively looking for suitable gold and copper mining companies to partner with.
Global Connect Travel Tours and Car Hire image
Global Connect Travel Tours and Car Hire
Tours
Car rentals
Tickets and Visas
Lusaka
Global Connect Travel Tours and Car Hire offers a wide range of tour packages. They specialise in creating and facilitating travel experiences that expand awareness, and give each person a true sense of the country and culture they are visiting. It offers a fleet of well maintained, air conditioned vehicles suitable for airport transfers and city transfers as well as safari vehicles. The dedicated travel and consultancy team are ready to offer quality and timely solutions.
Hamerkop Ventures
Property consultants
Haulage and Logistics
Software
Lusaka
UNDER CONSTRUCTION///Founded in 2014, Hamerkop Ventures is headquartered in Lusaka, Zambia with interests in real estate, logistics, and software solutions. They are bullish on the local economy and Africa's growth prospects and confident in taking big bets on the future. Guided by this belief, this company commits itself to meeting the needs of its clients with exceptional professionalism and the highest quality standards. Their industry experts will listen to your needs and offer solutions that will meet your requirement. Get in touch with Hamerkop Ventures and find out how they can help you today!
Vetlab image
Vetlab
Water and sanitation consultants
Food safety and standards
+2
Lusaka
To achieve optimal output from commercial animal production units, Vetlab offers a wide range of tests for monitoring the health of animals and the cleanliness of their environment. Tests include bacteriology, parasitology, water testing, analytical milk testing and feed nutritional testing. Other chemical, microbiological and diagnostic testing can also be carried out. Vetlab has a comprehensive range of lab consumables available for sale, and the company's highly skilled consultants provide food safety auditing and training services.
Woodlands Shopping Mall image
Woodlands Shopping Mall
Shopping centre and Showrooms
Commercial property
Lusaka
Woodlands Shopping Mall is a retail complex perfect for residents of Woodlands, Kabulonga, Prospect Hill and Ibex Hill in Lusaka. Access your favourite stores and brands in a clutter-free and relaxing environment. With over 20+ stores, this an ideal location for those needing some retail therapy with an extensive choice of speciality stores, fashion outlets, cafes and restaurants, a supermarket, a gas station, a bank, ATMs and so much more. This strip mall provides convenient parking with surveillance to ensure safety and security.