John Snow Inc
Posted Job
over 3 years ago

Administrative Assistant X3

This listings application deadline has expired so it is probably out of date

View all jobs →

JSI Research and Training Institute, Inc. (JSI) is public health organization that is committed to improving the health and well-being of underserved and vulnerable people and communities throughout the world, and to providing an environment where people of passion and commitment can pursue this cause. JSI seeks highly qualified and accomplished public health leaders and staff for its United States Agency for International Development (USAID)-funded District Coverage of Health Services (USAID DISCOVER-Health) Project. The five-year USAID DISCOVER-Health project aims to improve the lives of Zambians by ensuring equitable access to and use of high-quality HIV, maternal new-born and child health (MNCH), family planning and reproductive health (FP/RH) services and products at the district and community levels. The project utilizes and sustains a health model that maximizes the relative strengths of the public and private sectors to deliver health products and services that reach all beneficiaries and consumer markets. JSI is recruiting for the following position:

Job Purpose:

• Reporting to the Hub Manager, the Administrative Assistant will execute USAID DISCOVER-Hcalth administrativc functions including assisting with project logistics, procurement of supplies, organizing and coordinating administrative arrangements, performing clerical tasks and maintaining clear and detailed records as needed to assist the USAID DISCOVER-Heallh project and staff to operate efficiently and effectively

• Further, the Administrative Assistant will from time to time be required to manage the office of the Hub Manager including; handling incoming calls, visitor welcoming and any other tasks assigned by the Hub Manager.

Responsibilities:

• Providing Logistics/Administrative support, booking of hotel venues, accommodation for meetings and workshops and prepare/organize meeting and workshop materials.

• Responsible for maintaining accurate up-to-date stock records and implementing strict stock control system for all USAID DISCOVER-Health inventory including offce supplies, stationery & consumables and ensure that procurement requests for replenishments are made in a timely

manner.

• Assist in obtaining quotations, compiling and analyzing cost information and data to assist in the selection of vendors including preferred vendors for stationary supplies, services, and hotels and update information periodically.

• Maintain database of preferred hotels, lodges and venues obtaining feedback from project staff to keep information current and updated.

• Circulate to staff periodically.

• Arrange and prepare documents and supervise the photocopying and printing of materials for the project as required.

• Facilitate International travel arrangements for USAID DISCOVER-Health staff as required

• Maintain and distribute up-to-date directory of USAID DISCOVER-Health staff and partner contact information for the Hub and ultimately the project

• Assist with fleet management including daily despatch

• Management of courier services and maintenance of records for invoice process

• Project phone management of all Hub staff lines

• Responsible for taking staff minutes at all staff meetings

• Assist in maintaining a filing system for all Project administrative and technical files for the Hub.

• Tracking and ensuring that all hotel invoices related to the hub are settled on time

• Maintain and update in liaison with HR, Hub staff leave schedule

• Assist where required with site assessments and general site maintenance

• Maintain Hub Petty cash and ensure correct and on time retirement

• Supervise the Hub Office Assistance and maintenance staff

Qualifications/Requirements

• Diploma in Business Administration or office management.

• Three (3) years’ experience in a similar office administrative position.

• Demonstrated ability to manage time and perform to strict deadlines.

• Excellent computer skills required: including excellent word processing skills and experience with MS Word. Experience with Excel spreadsheets also preferred.

• Good interpersonal, teamwork, and supervisory skills

• Good writing and organizational skills.

• Exhibit friendly and helpful demeanor at all times given the high level of interaction with partners and clients.

How to apply

Send e-mail applications to:

Send hardcopy applications, with the position clearly marked on the envelope, to:

The Project Director,

USAID DISCOVER-Health Project. Incito III,

4S/D/REM-3A/377 Warthog Road, Kabulonga,

PO Box S118S,

Lusaka.

Application deadline
23 Feb
You may be interested in...
Jewel of Africa
Jewel of Africa
Jewellery and watches
Yellow Gold Spessartite  Silver Bezel Ring image
$1,265
Buy on Shopbwana
Spessartite is the orange variety of the Garnet Family. Garnets are a collection of minerals in different colour variations including red, green, orange and pinkish-orange. Garnets are believed to hold the energy of creativity and joy.
Jewel of Africa
Jewel of Africa
Jewellery and watches
Yellow Gold Spessartite  Marquise Ring  image
$2,506
Buy on Shopbwana
Spessartite garnet is ideo chromatic, meaning that it is coloured by a fundamental element in its composition. That element is manganese, which produces its magnificent orange colour.
Jewel of Africa
Jewel of Africa
Jewellery and watches
Yellow Gold Spessartite  Bezel Ring  image
$1,110
Buy on Shopbwana
Spessartite is from the Garnet Family. Garnets are a collection of minerals in different colour variations including red, green, orange and pinkish-orange. Garnets are believed to hold within them the energy of creativity and joy.
Jewel of Africa
Jewel of Africa
Jewellery and watches
Yellow & White Gold  Quartz & Spessartite  Flower Ring image
$941
Buy on Shopbwana
This carved rock crystal quartz flower is set in 18k white and yellow gold and features a 1.39-carat spessartite garnet centre stone.
Jewel of Africa
Jewel of Africa
Jewellery and watches
Silver Cubic Zirconia  Swirl Bridal Set image
$199
Buy on Shopbwana
Cubic Zirconia is a white, synthetic stone. Sparkly and hard, it can be an affordable, yet lovely, alternative to Diamonds for engagement/wedding ring.
Boss Aluminium & Construction
Aluminium windows and doors
Property improvement
Lusaka
Ndola
UNDER CONSTRUCTION/////
Ogaz Zambia Ltd image
Ogaz Zambia Ltd
Industrial chemicals and gases
Kitchenware and home accessories
Petroleum oil marketing
Lusaka
Ogaz Zambia is a wholly owned Zambian company that manufactures, distributes and efficiently supplies a range of industrial gases and related services – mainly liquefied petroleum gas (LPG) but also carbon dioxide, oxygen, nitrogen and acetylene. The company supplies gases for commercial and domestic use. LPG is accessible to anyone without major infrastructure investment and is used in homes for lighting and cooking.
Umoyo Natural Health image
Umoyo Natural Health
Distribution and Merchandising
Toiletries and personal care
+3
Lusaka
+10 locations
Umoyo Natural Health was established in 2007 and has grown into a well-known and highly regarded supplier of natural health products in Zambia. The company sources high quality health products from all over the world, offering them for sale at their many Health Shops around Zambia. Staff undergo regular product training sessions enabling them to respond to clients' questions and recommend suitable products. Umoyo is passionate about health and looks forward to serving you!
Great Wall Casino image
Great Wall Casino
Premier lounges
Pubs and Bars
Casino
Lusaka
Focused on world class gaming facilities, with a wide variety of choices from beginner to established players, Great Wall Casino offers casino entertainment at its best. You'll be treated as a VIP guest and enjoy the true ambiance of an established gentlemen's club. This casino welcomes a diverse mix of clients – from seasoned gamer to complete novice. Relax and chill out here, where flavours of the orient combine with old world opulence. Great Wall Casino does not require you to join as a member – guests can walk right in and start playing. With a well-established client base, this casino also attracts a steady stream of new clients.
Black Dot Media image
Black Dot Media
Marketing and PR
Design services
Multimedia and Advertising
Lusaka
With more than 25 years of experience in the advertising industry, Black Dot Media is an award winning creative advertising agency in Zambia that is constantly evolving. The company offers professional marketing, production and creative services, and digital advertising, as well as website and mobile app development services to clients in both the private and public sectors. It is committed to creating unforgettable and impactful work that remains etched on the minds of audiences for years to come. So, whether you are looking to raise brand awareness, launch a new product, or drive online traffic to your website, get in touch with Black Dot Media today. Their innovative team will recommend the most effective channels and tactics that are relevant to your business.