Save the Children Zambia
Posted Job
over 3 years ago

Award Management Coordinator

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Save the Children aims to be a place where world class people of diverse backgrounds work together to support to improve the lives of children. We also need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. When you are applying for a role with us, please ensure that you provide us with details of your work experience and some detail around your responsibilities within each role. All jobs close at midnight GMT on the date specified.

Scope of Role:

Reports to: Awards Manager

Staff reporting to this post: TBA

Key Areas of Accountability:

Award Management

• Support the AM to ensure that award management systems and processes are successfully implemented across the life of an award and key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements.

• Provide coordination to proposal development and review processes, ensuring all staff inputs happen in timely and effective manner and advise on donor compliance requirements to ensure high quality and on time proposals.

• Support the AM in leading Award Kick-Off meetings to ensure that all award information is shared effectively with relevant staff across the country office (including field offices) and partners.

• Support to establish systems for regular award monitoring across the country office and facilitate regular meetings with key stakeholders.

• Support the Program Operations Director to ensure that performance on individual awards is tracked effectively, risks and issues are flagged and action taken as appropriate.

• Work with the AM to support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.

• Support the AM to coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records. This includes assessing and making recommendations to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, Monitoring, Evaluation, Accountability & Learning (MEAL) that will ensure accountable reporting to donors.

Partnerships

• Work with relevant program staff to ensure all implementing partners undergo legal vetting and capacity assessment prior to commencing work with Save the Children.

• Ensure that all partners are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.

• Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.

Compliance (systems, processes, donor)

• Understanding of SCI processes and other key donor requirements and communication and adherence to these

• Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality

• Support in driving AMS data completeness and quality for relevant awards

• Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO

Monitoring and analysis

• Provide support and review of proposal budgets to identify budget lines for review or omitted costs

• Work with Operations team and budget holders to develop budgets

• Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified

• Understanding of donor reporting codes (DRC) budget codes and ability to work with Program team to determine appropriate structure of cost

• Ensure adherence to donor budgeting formats to support budget holder understanding

Portfolio management and strategy

• Support AM Manager to perform portfolio level monitoring and analysis and follow up issues identified

• Support in producing management reports in line with country office key performance indicators (KPIs) Support Award Manager on the regular award review processes on designated awards

Qualifications

• University degree in International Development, Business Administration, Finance or relevant field.

• Highly developed interpersonal and communication skills

• Experience managing grants, contracts & sub agreements with knowledge of major funders and guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)

• Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches

• Strong analytical skills and strategic planning abilities.

• Computer literacy and excellent documentation skills are a must

• Ability to proactively identify issues and solve problems

• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team

• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures

• Excellent time management and planning capacity

• Availability and willingness to work extra hours during times of humanitarian responses

Behaviours (Values In Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically and on a global scale.

• Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

How to apply

Send your details to the link below:

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